Meetings and eventsFeature

A quotation your client accepts online.

Build the quotation inside the event booking and send it as a PDF by e-mail. The client answers from a link, without an account. Acceptance sets the booking to Confirmed and the deal to Won. A payment plan with deposit, instalments and balance keeps track of what has been paid.

Book a demo for your hotel

30 minutes, on your own rooms and departments.

  • Accept or decline without an account
  • Sent versions are frozen
  • Acceptance confirms the booking
  • Deposit, instalments, balance

Try it: send a quotation and answer as the client

Choose the lines, send version 1, then accept or decline on the client’s page.

Demonstration data
QuotationVersion 1 · Draft
Tessitura Blu · sales meeting · 12 June · example
People
40
Lines
Total2,160
Example amounts in EUR for a fictional event. They are not Livion prices.
What the client seesOpened from the link in the e-mail. No account.

Nothing yet. The page opens when the quotation is sent.

In Livion, after the answer

Send the quotation first.

How it works

  1. 01

    Built inside the event booking

    The quotation is a tab of the event booking, next to payments, documents and communications.

  2. 02

    Versions, and sent ones are frozen

    A quotation has versions. A version that has been sent can no longer be edited, so what the client read stays on record. A changed offer is a new version.

  3. 03

    A PDF and a link

    The client receives the quotation as a PDF by e-mail, with a link to accept or decline. No account is needed.

  4. 04

    Acceptance moves the booking

    When the client accepts, the booking becomes Confirmed and the deal in the pipeline becomes Won. A nightly check marks quotations that have passed their validity as expired.

  5. 05

    A payment plan you keep by hand

    Split the total into deposit, instalments and balance. Each payment is recorded manually, and the plan is marked Paid once everything is recorded. Livion does not collect payments online.

Works with

Meetings and events: Website enquiry forms An enquiry from your website arrives as a lead, ready to become a booking with a quotation.Meetings and events: Group accommodation and room blocks For events with overnight guests, the group’s rooms are planned by room type and night.

Questions

Does the client need an account?

No. The e-mail carries a link to a page where the client accepts or declines.

Can a sent quotation be changed?

A sent version is frozen. To change the offer you create a new version.

What happens when the client accepts?

The booking becomes Confirmed and the deal becomes Won.

Can the client pay online?

No. Payments are recorded manually against the payment plan.

Is acceptance an electronic signature?

No. The client accepts on the page behind the link. Livion does not provide electronic signatures.

See it with your own rooms.

In 30 minutes we show you this on your hotel: your rooms, your departments, your PMS.

Book a demo for your hotel
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