Meetings and eventsFeature

Group rooms, planned night by night.

Plan a group’s rooms by room type and by night, next to live figures from your PMS. A night that holds more rooms than are left is flagged “Oversold”. Each block has a state, a cutoff date and a pickup count. A nightly check alerts you when the cutoff is reached. It never releases rooms on its own.

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30 minutes, on your own rooms and departments.

  • Room types by night
  • “Oversold” flag
  • Live figures from your PMS
  • Cutoff alert, no automatic release

Try it: oversell a night, then reach the cutoff

Add rooms until a night is oversold. Then move the nights forward and decide what happens at the cutoff.

Demonstration data
Group rooms by room type and night
Night
  • Double9 left
    6
  • Twin5 left
    3
  • Junior suite2 left
    1
The rooms left are example figures. In Livion they are read live from your PMS.
All nights: in the block / rooms left
Room type11 June12 June13 June
Double6 / 96 / 63 / 4
Twin3 / 54 / 42 / 4
Junior suite1 / 22 / 21 / 1
A highlighted cell is oversold.
Block · Tessitura BluSales meeting · 11 to 14 June · example
State
Cutoff
Nights to go: 3
Pickup
9 of 28 room nights
A check runs every night. At the cutoff it alerts you. It releases nothing.

How it works

  1. 01

    Room types by night

    The group’s rooms are laid out per room type and per night, so a stay with a different count each night fits in one table.

  2. 02

    Next to live PMS figures

    The figures beside your block are read live from your PMS. Livion reads them. It does not send the block to the PMS.

  3. 03

    “Oversold” is flagged

    When a night holds more rooms of a room type than are left, that night is flagged “Oversold”.

  4. 04

    State, cutoff and pickup

    A block has a state and a cutoff date. Its pickup shows how many of its rooms have been taken up so far.

  5. 05

    The check alerts, a person releases

    A nightly check alerts you when a block reaches its cutoff. Rooms are never released automatically.

Works with

Integrations and traceability The rooms left come from your PMS connection.Meetings and events: Quotations with online acceptance The event’s quotation is built, sent and accepted in the same module.

Questions

Does Livion release rooms at the cutoff?

No. A nightly check alerts you. Releasing rooms is a decision a person takes.

Where do the availability figures come from?

They are read live from your PMS.

Does Livion send the block to the PMS?

No. Livion reads figures from the PMS. The block is managed in Livion.

What does “Oversold” mean?

A night holds more rooms of a room type than are left. The flag is shown on that night.

See it with your own rooms.

In 30 minutes we show you this on your hotel: your rooms, your departments, your PMS.

Book a demo for your hotel
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